Best Event Rentals for Families

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When you’re planning a big family event at your home or other location, you’ll need to have certain necessities to accommodate a sizable group of guests. These can range from chairs, tables, dishware, and decor to a fun bouncy house. Event rentals can help streamline your family event so it looks like a professional organized it. Best of all, rental companies will help with the delivery, set up, break down, and return of the items you rented, so you won’t have to stress too much about all that. 

Event rentals can also help you afford the look you want without having to pay an arm and a leg by purchasing new dishware, serveware, or decor. It’s also way more environmentally friendly than using disposable supplies that are often the go-to for kids’ birthday parties. And since most rental companies include insurance on the items you rent, you won’t have to worry if things get broken or stained, which, let’s face it, is likely to happen at any family event involving kids.

Whether you’re planning a wedding at home with 100 guests or a two-year-old’s birthday with just 20 guests, event rentals can make the whole planning and execution process a lot easier. Here are some of the best companies that cater to areas around the United States.

Best Event Rentals for Families of 2022

Best Overall : Peak Event Services


Peak Event Services

Peak Event Services

Why We Chose It: We chose Peak Event Services because it offers a full suite of event services including set up and break down, 24/7 support, custom products, and showrooms across New England.

Key Specs:

  • Pricing: Upon consultation
  • Rental Periods (range): 1-day rental
Pros
  • Impressive inventory

  • Set up and break down services offered (fee)

  • Several tent styles

  • 24/7 customer service

Cons
  • Specialty and custom orders require non-refundable deposit

  • Non-refundable damage waiver fee

  • Only serves New England

Peak Event Services offers an incredible inventory of gorgeous rentals, dependable customer service, and support throughout every moment of the event planning process. It’s no wonder clients consider them one of the best event rental companies in New England. It’s truly a one-stop-shop. Regardless of how large or small a family event you’re looking to throw, it can help you get the decor, tenting, layout, lighting, and furniture of your dreams. 

Its website is incredibly easy to navigate and has answers for you no matter where you are on your event planning journey. For example, beginners can check out their inspiration pages to help hone in on a look for their event. The service’s team has decades of experience working on all sorts of events and is eager to help make yours truly unique. You can inquire with them online, over the phone, or by visiting one of their many showrooms across New England. 

Peak Event Services stands out for its 24/7 support for its customers. The service gets that organizing a family event can be stressful and aims to take as much burden off of you as possible, from the moment you start picking rentals until that last glass is returned to storage.

Best for Kids Party Rentals : Fun Factory Parties


Fun Factory Parties

Fun Factory Parties

Why We Chose It: Fun Factory Parties has lots of fun rental options for kids, including a petting zoo, costume rentals, and performers. 

Key Specs:

  • Pricing: Varies based on what you rent and for how long 
  • Rental Periods (Range): 1-8 hours
  • Locations: California, Dallas, Houston and Austin in Texas, Chicago, and Seattle
Pros
  • Lots of performers and costumes

  • Big rentals like bouncy houses and petting zoos

  • Will deliver, set up, and tear down

Cons
  • Only in certain locations

  • Pretty basic party furniture

  • Delivery fees and insurance not listed on website

Kids’ parties typically involve a lot of young people who need a range of fun things to do, and Fun Factory Parties specializes in that. It has been around since 1992 and claims to be the largest children’s entertainment agency in the United States serving all of California, Dallas, Houston, and Austin in Texas, Chicago, and Seattle. The company caters to parties of all shapes and sizes and really seems to have anything and everything kids might want at a party including magicians, clowns, costume rentals, bouncy houses, and a petting zoo. You can even rent cotton candy and snow cone machines.

In terms of more practical party supplies, it offers kid-friendly dishware and serveware, and party furniture like chairs and tables. It’s nothing fancy, but for a kids’ birthday party, often basic is best. All orders include a delivery fee, and if you need help with set up and break down, there’s an extra fee. There’s also about a $125 minimum on all furniture orders. Prices are determined after you request a free quote (either online or over the phone) with all the details you’d like included in your rental.

Time limits on rentals vary depending on what you get, but eight hours is often cited as the max. Based on the company’s track record and growth, Fun Factory Parties knows how to impress with its live performers and a seemingly endless supply of carnival-level rentals.

Best for Wedding Receptions : Bright Event Rentals


Bright Event Rentals

Bright Event Rentals

Why We Chose It: As a large, veteran event rental company, it provides guidance for any size wedding, from early planning through execution.  

Key Specs:

  • Pricing: Determined after requesting a quote; 50% due upon reservation
  • Rental Period: 5 days
  • Locations: Cities in Northern and Southern California as well as Phoenix, Arizona
Pros
  • Wide array of high end rentals

  • Delivery, set up, and break down offered

  • Seasoned professionals

Cons
  • Only available in certain West Coast locations

  • Overwhelming website

  • Pricing range unclear on website

Bright Event Rentals is as full-service as it gets, which is exactly what you want when you’re planning a wedding. It has comprehensive teams for every aspect of wedding planning and execution, all of which seem to collaborate effortlessly—a skill that can only come with experience of which Bright has almost three decades. It serves a large portion of Northern and Southern California as well as Phoenix, Arizona.

All you have to do is briefly look through Bright’s design collections, and you’ll know you’re working with a company that brings the epitome of style to your special day. The photos of their wedding styles are as varied as you might imagine, but always tasteful. You can rent anything from lounge seating to long farm-style tables to chandeliers to custom-draped tents. Basically, anything your imagination can come up with, they’ll find a way to create for you. There is also has a handy planning guide for people who may not know where to start on their wedding planning journey (which is most people!). 

You can place an order online, by email, or phone. The company will deliver, set up, and break down your rentals for an extra fee to be determined during your initial consultation. Accidental breakage and lost items are mostly covered under its equipment protection plan, and a 50% deposit is required upon reserving inventory. Base rental rates cover a period of five days (two days before the event and two days after).

Best for Birthdays : Atlas Event Rental


Atlas Event Rental

Atlas Event Rental

Why We Chose It: The company offers a fantastic selection of rentals that you can arrange yourself into a custom look online. 

Key Specs:

  • Pricing: Upon consultation
  • Rental Periods (Range): 1 day (single event)
  • Locations: South Florida
Pros
  • Lots of rental options

  • Virtual rental design tool

  • Offer a damage waiver

Cons
  • Set up/break down additional fee

  • Only services South Florida

  • Charges for lost items

Planning a birthday party, especially for, say, a teenager who wants to impress her friends, can be just as challenging as planning a wedding. That’s why you need a rental company that’s going to streamline the process as much as possible so you can do most of the “heavy lifting” right from your couch. Atlas Event Rental has been around since 1984 and is all about smoothing out the stressful aspects of party planning. And since it services Boynton Beach, Miami and Stuart, Florida, you know the company knows a thing or two about event planning in iffy weather. 

From tableware to tents and dancefloors, it has you covered, and its rentals are available in so many different styles; the hardest part will likely be narrowing it down to just one. Luckily, Atlas has made that part a little more intuitive with its virtual designer, which allows you to play around with looks, and eventually add your favorites to your cart, which ultimately helps the company give you the most accurate quote. Delivery is built into its quotes, and set up/break down can be done at an additional fee. Atlas does virtual or in-person consultations, and you can contact them via email, phone, or a form on its website.

Best for Family Reunions : Special Events of New England


Special Events of New England

Special Events of New England

Why We Chose It: We chose Special Events of New England because it’s a comprehensive rental company with tents, furniture, and even catering equipment to support reunions big and small.

Key Specs:

  • Pricing: Upon consultation
  • Rental Periods (Range): 1 to 2 days
  • Locations: New Hampshire, Massachusetts, and Maine
Pros
  • Has consultants to help you plan your event

  • Wide array of tents

  • Offers delivery, set up, and break down services

Cons
  • Somewhat basic/limited options

  • Only serves New England locations

  • Reservation deposit non-refundable

Reunions may not be as involved in an event as a wedding, but if you’ve got a large, extended family, it’s not always easy to find supplies to accommodate them all. If you opt to host, you’ll probably need more tables, chairs, flatware, and serveware than you have on hand, and that’s where a party rental service like Special Events of New England comes in. It's been serving New Hampshire, Massachusetts, and Maine since 1989 and is well-versed in supplying special gatherings no matter how big or small. 

If you’re planning on having your reunion in your backyard or some other outdoor venue, a tent is always a good idea in case of inclement weather. Special Events of New England not only has tents of all shapes and sizes, but it also has tent lighting and sidewalls to complement each one. Its tables, chairs, linens, and table setting rentals are a bit simpler than some other companies, but what they have works well for reunions, which tend to be more informal.

It also has catering supplies if you’re doing a potluck and need containers to keep large amounts of food and drinks warm or cold. You can request a quote online or over the phone, and many items are available on short notice. The only downside is you must put down a non-refundable deposit that’s about 25% to 33% of your total order when you book over seven days before your event, and that goes up to 50% if it’s less than seven days prior.

Best for Baby Showers : Wander Event Rentals


Wander Event Rentals

Wander Event Rentals

Why We Chose It: We chose Wander Event Rentals because it’s all-inclusive and builds and styles chic events across the Pacific Northwest.

Key Specs:

  • Pricing: Upon consultation
  • Rental Periods (Range): Maximum of 72 hours
  • Locations: Anywhere in the Pacific Northwest
Pros
  • Caters to all of the Pacific Northwest

  • Large and unique inventory 

  • Three tiers of delivery, set up, and break down options

Cons
  • 50% non-refundable retainer required

  • Rentals must be finalized 30 days in advance of event

  • No liability waiver for lost items

Looking for that perfectly casual, eclectic yet elegant style for your baby shower? That’s Wander Event Rentals’ specialty. This woman-run event rental service excels at crafting beautiful yet functional designs for your event, and bringing all the bits and pieces to locations anywhere in the Pacific Northwest. Wander’s boho, cozy style syncs perfectly with baby showers, which tend to be more laid back, and women-centric. The service handles everything from delivery to set up to break down and does not charge separate fees. 

Its website is just as relaxed as the decor it offers—you can browse the company’s inventory, adding and changing your rental list as you go, and reserve things anytime you like via its online portal. If you’d prefer to chat with a design consultant and book items that way, that option is available, too. 

Event planners seem to love Wander’s inventory and how easy it is to work with their team. The service prides itself on being super communicative, always making sure clients are comfortable with the design plan before moving forward. It is important to note that a 50% non-refundable retainer is required upfront, which may be a concern for anyone whose shower isn’t set in stone. But if yours is, based on its track record, you’ll be in very capable hands.

Best for Graduations : All Party


All Party

All Party

Why We Chose It: All Party is a rental service with seasoned specialists who will help you plan your graduation no matter the budget or size.

Key Specs:

  • Pricing: Upon consultation
  • Rental Periods (Range): “Per event” which is usually 36 to 48 hours
  • Locations: Pennsylvania, Ohio, West Virginia, Maryland, New York, Virginia, and Washington D.C.
Pros
  • Large inventory

  • Services a wide area

  • Graduation packages

Cons
  • Separate fees for delivery, set up and break down

  • 50% of rental cost charged if you cancel within 30 days

  • Only available on East Coast

Since 2001, All Party has been helping to realize events big and small from the Mid-Atlantic and the Ohio Valley to the Northeast. The service prides itself on bringing you everything you need for your event regardless of your budget. Its highly experienced event specialists can expertly manage your graduation party whether it’s in your backyard or at a large, rented venue.

The company provides everything you need for your graduation party including chairs, tables, linens, tableware, tents, and decor. It offers delivery and pickup and will do set up and break downs for an additional fee. You can even have an on-site technician to handle any technical issues that may arise with your rental equipment.

If you know how big your party will be and don’t want to get too in the weeds with the planning, the company provides graduation packages ranging from about $380 to a little over roughly $1,000 for chairs, banquet tables, and a tent. You can also create a wishlist while browsing the site, and once you submit it, a consultant will review it and contact you with pricing.

Best for Gender Reveals : Ultimate Confetti


Ultimate Confetti

Ultimate Confetti

Why We Chose It: Ultimate Confetti offers fun, “explosive” rentals that will start your gender reveal party off with a bang. 

Key Specs:

  • Pricing: Varies based on equipment rented
  • Rental Periods (Range): Up to 7 days
  • Locations: Anywhere in the U.S.
Pros
  • Ships across the U.S.

  • Lots of confetti and cannon options

  • Flick stick options for guests

Cons
  • Assume risk with use of explosive rentals

  • Doesn’t offer other types of rentals

If you’re looking to add a little explosive fun to your gender reveal party, Ultimate Confetti’s got you covered. They specialize in confetti cannons that are designed for easy use and promise to be a showstopper. Orders ship anywhere in the U.S. and will ship same-day if an order is received by 2 p.m. CST. 

The company does note that confetti cannons can be dangerous if not used correctly, so that’s important to consider when planning your party. For example, if there are going to be little kids at your gender reveal, it might not be a good idea to rent a cannon. For the less explosion-oriented, the service also has flick sticks which aren’t dangerous as these cardboard tubes shoot confetti simply by flicking them. Flick sticks aren’t rentals, but their prices are very reasonable. 

This is not an all-inclusive rental company, but rather offers specific items to give your party a little extra pizazz. Since the surprise element is always a crowd-pleaser at gender reveals, Ultimate Confetti’s selection might be the perfect addition to the day.

Final Verdict

Using an event rental service can simplify a large family gathering like a wedding, reunion, or shower significantly. Many companies offer everything you might need for such an event including help with set up and break down, which is one of the most labor-intensive aspects of party planning. All the companies on this list provide rental services designed to elevate your event while simplifying your planning, but Peak Event Services is a cut above the rest because it provides so much support along with an exhaustive inventory list. 

Peak Event Rentals has been around for decades, so its consultants are well-versed with party planning at every level. Its rental inventory is not only large, but expertly curated, and the website makes searching it easy. But what really puts the company in a league of its own is the amount of support offered to clients. From its 24/7 support line and the individual consultants guiding you through the process to its “man on-premises” who’s there on the event day to handle any technical issue with rentals that may arise, this company will truly carry you every step of the way. 

Compare the Best Event Rentals for Families

Company Pricing Rental Periods (range) Locations (#) Equipment 
Best Overall Peak Event Services Priced upon consultation One-day rentals Maine, Vermont, New Hampshire, Massachusetts, Connecticut, and Rhode Island Tables, chairs, tableware, decor, lighting, tents, dancefloor, etc.
Best for Kids Party Rentals Fun Factory Parties Priced upon consultation 1 to 8 hours California, Dallas, Houston and Austin in Texas, Chicago, and Seattle Tables, chairs, tableware, decor, lighting, tents, dancefloor, etc.
Best for Weddings Bright Event Rentals Priced upon consultation 5 days Cities in Northern and Southern California as well as Phoenix, Arizona Tables, chairs, tableware, decor, lighting, tents, dancefloor, etc.
Best for Birthdays Atlas Event Rental Priced upon consultation 1 day or “single" event South Florida Tables, chairs, tableware, decor, lighting, dancefloor, etc.
Best for Family Reunions Special Events of New England Priced upon consultation 1 to 2 days New Hampshire, Massachusetts, and Maine Tables, chairs, tableware, decor, lighting, tents, dancefloor, etc.
Best for Baby Showers Wander Event Rentals Priced upon consultation Maximum of 72 hours Anywhere in the Pacific Northwest Tables, chairs, tableware, decor, dancefloor, etc.
Best for Graduations All Party Priced upon consultation Per event  Pennsylvania, Ohio, West Virginia, Maryland, New York, Virginia, and Washington DC Tables, chairs, tableware, decor, lighting, tents, dancefloor, etc.
Best for Gender Reveal Ultimate Confetti  Varies based on equipment rented Up to 7 days Anywhere in the U.S. Confetti cannons

Guide for Choosing the Best Event Rentals for Families

Are Event Rentals Worth It For Family Gatherings?

Event rentals are by no means inexpensive, and costs can mount up, especially if you’re planning a big event. The best way to decide if using event rentals is right for your family gathering is to look at what you’re hoping to achieve with the event, the number of people you’re planning to invite, and whether or not the potential cost is worth what you’ll be getting. It may be helpful to reach out to a couple different event rental companies to get a range of costs for your event upfront. It also may be worth seeing if you can rent certain items for your celebration and forgo others to keep costs down. 

Certain venues may also have most of the party rentals you’ll need in house, and often provide the option of a discounted package if you choose to use theirs over an outsourced company. Event rentals can be incredibly useful for a party, but they’re definitely not necessary to throw a great bash. 

Comparing Event Rentals for Families

There are a number of key factors to consider when choosing an event rental company for your family gathering. Once you know what size and type of function you’re having, you can compare the companies by looking at a few different things:

  • Pricing: You’ll get a better sense of this when you reach out for a quote 
  • Types of equipment: Companies rent everything from tents and tables to chairs and dance floors.
  • Availability: Find out the availability for your event date upfront as this can be a dealbreaker.
  • Deposit fees: These are usually some percentage of the total rental fee.
  • Minimum order amounts: Most companies have a minimum amount you must order.
  • Quote/Consultation fees: This is typically free, but can involve a deposit.
  • Rental period: The timeframe can run anywhere from a couple hours to several days.
  • Reviews: Are you able to find a number of good reviews outside of their website?
  • Experience: How many years have they been in business? 

Event Rentals as Part of Your Family Events 

Event rentals can help take a lot of the stress and financial strain out of planning family gatherings. Since you’re renting rather than purchasing supplies, you can save money while getting a more polished look. It’s also extremely helpful to have someone else deliver, set up, break down and take away your party supplies so you don't have to do much beyond pay the bill. When you’re planning an event with a lot of people involved, the last thing you’ll want to think about is who’s going to handle the dirty dishware at the end of the night.

Event rentals are also great for a kid’s birthday party where there will be lots of young people looking to be constantly entertained. If you can keep them happy and occupied with a bouncy house, a petting zoo, or magician, you know you’ve won the day. Event rental companies will help you personalize whatever event you’re planning so that it feels truly special and memorable. And since planning these events is their business, they usually have consultants on hand to walk you through the process and answer any questions along the way. 

Frequently Asked Questions

What Can I Borrow From Event Rentals for Families?

You can borrow a wide array of items from event rental companies that cater to families including tables, chairs, linens, serveware, tableware, decor, lighting, tents, dancefloors, catering equipment, entertainment, bouncy houses, costumes, popcorn makers, bar carts, and lounge furniture. 

Are Event Rentals for Families Suitable for Any Occasion? 

Event rentals for families are suitable for many occasions, but each company varies somewhat in the specific things that they offer. It’s important to do your research before booking one and check their stock for any specific items you want. When you schedule a consultation, make sure the company knows the specifics about the occasion you’re planning so they can tell you whether they can accommodate certain aspects. 

How Much Do Event Rentals for Families Cost?

Cost varies considerably based on the company, location, size and scope of the event, and the types of rentals you’re looking for. The best way to get a sense of cost is by asking for a quote from the company you’re interested in or having a consultation. 

Methodology

There are thousands of companies that offer event rentals for families in the United States. To create this list, we narrowed our search by looking at specific types of party rentals, and narrowed it down again by searching different parts of the country.

Service area, customer reviews, inventory, set up and tear down, and cost are just some of the deciding factors we used to make our list of the best event rentals for families. We also looked at the wide spectrum of other services each company provides like concessions, entertainment, and damage waivers.

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  1. University of Central Florida. Sustainable event management: definition, examples and resources.